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How to Stay On Top of Your Unpredictable Freelance Schedule

Arianne Chuidian
March 12, 2020

Working smarter can help you become a more successful freelancer. Are you finding ways to take control of you growing to-do list? Whether it’s creating a calendar to keep track of your deadlines or establishing a way of storing your data, here are some ways you can manage your projects better.

The to-do list for pros

Don’t commit your deliverables to memory. Take the time to list them down in a to-do list and create reasonable timelines to get the work done.

Some prefer to write them down on a planner, while some input their list on their phones. We’ve got some interesting tools you can use to track the work better.

Are you working on several projects all at once? Manage them better with Trello. It separates your deliverables through boards that can be narrowed down even further to lists so you can track even the smallest details when working on your project. It’s also a great tool for teams because it allows you to share your project boards with more people making it efficient for collaborations.

Discover Trello: https://trello.com/en

Manage your meetings

Once you set up a meeting with you client, always remember to set a calendar invite. This way, your scheduled meeting does not get lost in your inbox, plus both you and your client will get notified of the meeting even before it begins.

Most people have a Google Account, so having everything consolidated in one place makes it easier for you to access all the information you need . Google Calendar is a great platform to manage all your meetings. Get alerted before meetings, input relevant details for your meeting, and share relevant links to presentations all with one account.

Discover Google Calendar: https://calendar.google.com/

Lessen the back and forth emails when it comes to setting up appointments. Calendly does all the work for you. Just set up the link and send it to your clients—it will take care of checking your availability for the meeting.

Discover Calendly: https://calendly.com

Make productivity a habit

Try to find out the time of day when you are most productive. For some it can be early in the morning, and for others it can be late at night. Once you’ve established the best time for you to work, schedule most of your hustle within this time period in order to get more work done.

Save the heavy lifting for later

It is nice to check a few items off your to-do list early on, since this helps motivate you to get even more work done. So we recommend that you start your day by getting the easier tasks out of the way first. Think of it as a warm-up before you get to all the heavy lifting activities like ideation and brainstorming. This way, should you take longer with the harder tasks, it won’t affect any of the easy deliverables.

Break up daunting tasks

Instead of putting one really hard to accomplish task on your to-do list, why not break them down to the tiny details instead? Though it will feel like a lot more work, it can help you think clearer in terms of taking the necessary action per step in the project. Plus, you will be even more productive, knowing that you’re a couple of steps closer to achieving your goals.

Enjoy your breaks

We know that it’s tempting to skip the break when you’ve got a lot of things on your plate. But trust us, you need time to refresh and rest too. Go ahead and enjoy your your time away from work. You should return refreshed and ready to get even more work done.

Ask for help

When everything becomes too much, and you know that the work is not manageable for one person alone, learn to delegate the task at hand. Working with people you trust can help you work smarter. One tip to help you with the process is to create a workflow when you delegate, so that your team members understand the way you work and therefore produce output aligned with your standards.

Learn more about delegating tasks here: Stop Trying to Do Everything: Here’s How to Effectively Delegate Tasks.

Reflect on the work

After a long day of work, take the time to reflect on what you’ve accomplished. Did you meet all your deadlines today? Was the high quality of work maintained despite all the hustle? Answering some of these questions and looking back on your own work can help you adjust and do better tomorrow. Take every day as a chance not only to improve in your craft but to improve in how you get things done as well.

For more articles about freelancing, visit the Crafters.

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How to Stay On Top of Your Unpredictable Freelance Schedule

Arianne Chuidian
March 12, 2020

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How to Stay On Top of Your Unpredictable Freelance Schedule

Arianne Chuidian
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March 12, 2020

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